The City Clerk/Treasurer’s office provides the administrative support for the Mayor and City Council, is responsible for seeing that the actions of the City Council are carried out, and provides an accurate record of all the official actions of the City Council.   The office provides information to citizens and acts as an informational resource to visitors, civic groups, the media, and other agencies and receives and responds to complaints and concerns.

The City Clerk/Treasurer is responsible for a number of tasks that include but are not limited to :

-           the custodial maintenance and care of the minutes of all official records of the City government, such as the City Council minutes, Planning Commission minutes, City Ordinances, resolutions, and contracts.

-           attending each bi-weekly regular meeting and any special meeting of the City Council, preparing the agenda for the meetings along with any necessary materials, and certifying the actions taken by the Mayor and Council.

-           conducting all City elections and maintaining the local voters list.

-           assisting the Mayor with the annual budget and preparation of financial reports to the City Council.

-           accounts payables, payroll, personnel, and purchasing.

-           overseeing the administrative department of the City.

-           preparation for and publication of public hearings.

-           issuance of business licenses and building permits.

Sheila Burns was appointed as Hokes Bluff’s City Clerk/Treasurer in August 1992.  She holds a Bachelor of Science Degree in Education from Jacksonville State University and was awarded the designation of Certified Municipal Clerk by the International Institute of Municipal Clerks in November 1997.  She entered the Master Municipal Clerk Academy in 2004.